Resignation Letter Template UK
A resignation letter is a formal written notice given by an employee to their employer to announce their decision to leave a job. It typically includes the job title, notice period, and final working day. It helps guarantee a clear and professional end to the employment relationship.
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Select your reason to generate your Resignation Letter.Last Update 17 March 2026
What is a Resignation Letter?
A Resignation Letter (also known as a notice of resignation) is a formal written document submitted by an employee to their employer to confirm their intention to leave their job. It typically states the reason for leaving, the notice period, and the final working day. Having a resignation letter in writing ensures both parties have a clear record of the end of the employment relationship.
When should you use a Resignation Letter?
Leaving a job: Any employee who decides to leave their position should provide a written resignation letter to their employer, regardless of the reason for leaving.
Starting a new role: If you have accepted a new job offer and need to serve your notice period, a resignation letter formalises the process and gives your employer the required notice.
Retirement: Employees planning to retire should submit a resignation letter to confirm their intention and final working day, allowing their employer to make the necessary arrangements.
Relocation or personal circumstances: Where an employee must leave due to moving to a new area or personal reasons, a resignation letter provides a professional and courteous way to notify their employer.
Frequently Asked Questions
The notice period you must give when resigning depends on your employment contract. Most contracts require between one week and one month's notice, though senior roles may require longer. The statutory minimum notice in the UK is one week if you have been employed for at least one month. Always check your contract before submitting your resignation.
You are not legally required to give a reason for your resignation in the UK. However, including a brief and professional reason can help maintain a positive relationship with your employer. If you would prefer not to disclose your reason, you can simply state that you are resigning without providing further detail.
Yes, resigning by email is generally acceptable in the UK and is increasingly common. However, if your contract specifies that notice must be given in writing via a formal letter, you should follow that requirement. Wherever possible, it is good practice to also inform your manager in person or by phone before submitting your written resignation.
A well-written resignation letter should include the date, your name and job title, the name of your employer or manager, a clear statement of your intention to resign, your notice period and final working day, and a brief professional closing. It is optional to include a reason for leaving or an offer to assist with the handover.
No. In the UK, an employer cannot refuse a valid resignation. Once you have submitted your resignation and served your notice period, your employment will end. Your employer may ask you to reconsider, but they cannot legally prevent you from leaving once proper notice has been given.
